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A PROPOSAL TO THE XY
AIDS PARTNERSHIP:
SUPPORT FOR A
DEVELOPMENT SPECIALIST FOR ORGANIZATION
II NARRATIVE
2. PURPOSE OF GRANT
a. Briefly describe the
issue you will address
ORGANIZATION requests a
grant in the amount of $20,000 to help support a full time development
specialist who can enhance the financial stability of the organization and to
improve ORGANIZATION's organizational capacities. The grant will enhance
ORGANIZATION' organizational capacity to deliver services to young people and
their care givers by allowing the Executive Director to concentrate on internal
management, service delivery and personnel issues.
The current Executive
Director was hired, largely, due to her skills as an administrator and manager.
In the past year, XXXX has overseen tremendous growth into the communities
ORGANIZATION services, while also working to stabilize management within the
organization. ORGANIZATION now operates drop in centers in XY, DC,
Prince George's County, and a third opening this spring in
South Arlington. Also, ORGANIZATION operates an
activity center along with the XXXX program in Alexandria. XXXX's first year as
Executive Director of ORGANIZATION has been dedicated to securing the XXX
program, and working to improve the well-being of staff, many of whom were close
to burnout when XXXX came on board.
The path ORGANIZATION is
now on requires enormous administrative oversight, and constant efforts to
promote and build teamwork, combat burnout, and stabilize morale. The stresses
of expanded staff and services, and the concurrent need to secure funding for
programs and personnel currently consume the majority of the Executive
Director's available time. It is estimated that 30% - 40% of XXXX's time is
spent on fundraising and development for existing, new and expanding programs.
With 14 of the current 17 staff positions working in the field providing direct
service, the administration of the organization falls on the Executive Director
and two part-time finance/accounting staff. ORGANIZATION has operated with
such a structure for several years. With its growth, the current structure will
undermine the intent of the Board in hiring new leadership and the work
accomplished this past year under new leadership.
Bringing a development
specialist on board will enable the Executive Director to concentrate on
increasing the effectiveness of the organization's programs, and expanding its
services to new audiences while working to strengthen the Board. With expanded
staff working to secure and stabilize funding, XXXX will be able to concentrate
on other areas which affect the organization's ability to deliver quality
services in a timely manner to its target audience. Filling current gaps in
staffing with a development specialist will free up additional time which the
Executive Director can use to enhance the programs--and staff well-being--at
ORGANIZATION. It will allow XXXX to use her skills on the pressing issues of
personnel management, infrastructure development, leadership, administration,
and program delivery. A dedicated staff person working to build
ORGANIZATION's capacity will work with the Executive Director, staff and Board
of Directors to identify funding opportunities to fill gaps in service
delivery. A focused development effort will bring structure to ensure the
organization's stability and the quality and effectiveness of ORGANIZATION'
programs.
b. Goals and Outcomes
Support for this effort
will result in:
* an immediate adjustment
in the day to day responsibilities and activities of the Executive Director
allowing her to spend the appropriate time on Board, staff and internal
management.
* a soon to be improved
management of the fundraising and development planning Process for ORGANIZATION.
* a soon to be improvement
of general grants management.
* long-term improvement in
diversified funding.
* long-term improvement in
unrestricted funding.
* long-term improvement in
quality & consistency in relationships with grant givers and potential grant
givers.
* long-term improvement in
organizational management and quality of services for the organization
* long-term
improvement in the health and well being of the ORGANIZATION client base because
of improved services.
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