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Project Topic Establishment of a
Grants Acquisition Department for Peoples Eye Care Program (PECAP).
There are millions of blind and
disabled people across the globe who have no access to health screenings, sight
evaluation, or blindness prevention and rehabilitation services. Services are
being successfully provided only to a small fraction of those who need them.
PECAP, a major provider of these services, would like to multiply its capability
as a provider and continuing supporter of worldwide health care projects for the
blind and disabled.
By the end of Project Year
Three, a self-sustaining Grants Acquisition Department, producing $1,000,000 in
additional revenue to support PECAP projects worldwide will be established.
Seed Money is Needed
Believing the adage, "give a
fish, feed for a day; equip to fish, feed for a lifetime," PECAP requires
funding for set-up and implementation of a comprehensive Grants Acquisition
effort. Unlike direct mail Fund Raising, establishing a successful Grants
Acquisition Department requires a three-year start-up and implementation period
due to the unique application, proposal, and review processes involved. Grant
proposals will be submitted and grant awards acquired during this three-year
Return on Investment
The initial investment for a
three-year start-up is $196,649, of which PECAP will contribute $64,204. The
expected return, the second project year $200,000. By the end of project year
three, $500,000 in grants will be awarded.
This represents a return on
investment of almost 400%. The return on the three-year investment is 3 times
the original investment. Over time, the return on investment will grow as the
revenue generated in the Grants Acquisition Department increases.
Who We Are
PPP Eye Care Program (PECAP) is
a multi-national organization of health care professionals and educators
dedicated to serving the blind and handicapped irrespective of nationality,
race, sex, or religion.
What We Do
In 2001 PECAP helped 5.5 million
needy people, primarily in the areas of preventative eye care, sight
improvement, restoration and rehabilitation/integration services. In addition,
supplementary services to combat other health crises with orthopedic aides,
training and education, and referrals are made available through PECAP's
resources and supporters.
professionals offer services throughout the developing world with almost 800
national partners and supports more than 2,000 special projects. We work with
220 overseas co-workers and 6,200 national co-workers. Our partners span the
We train nearly 55,000 blind
children in schools and rehabilitation workshops, sponsor mobile eye clinics,
health education programs, and treatment for more than 1,550,000 people. PECAP
partners perform more than 180,000 cataract operations and dispense 270,000
pairs of glasses annually. In addition we educate and train more than 10,000
Through our supplementary
services, we provide medical care, orthopedic aids, and training for 99,000
orthopedic, polio, and leprosy patients. We extend nurturing support to 12,900
mentally disabled and multi-handicapped people as we provide counseling through
our Loving Support Network.
The Problem and Solution
Though we raise over $1.4
million in the United States yearly, this amount barely scratches the surface in
relation to the need. Currently, our funds are acquired through direct mail and
major donor Fund Raising. But, Fund Raising is only one-half an effort. Grants
Acquisition is the other half. We need, and believe we can raise, an additional
$1,000,000 a year through grant awards for our projects.
To serve more people in more
countries, we must invest in a full-time grant seeking effort; however, we have
few resources to initiate such an endeavor. The start-up and
implementation phases of establishing a successful Grants Acquisition Department
must be three-years in length. At the end of three years, the Department
will be self-sustaining. The funding we need is to support the first three
years of the program.
The start up for Grants
Acquisition is slow, but the rewards are great. The reason for the slow
start-up rests on the complexity of the grants process. Whether grants are
individual, corporate, or foundation, one must first identify a project, then
research grant makers, acquire proposal guidelines, analyze the guidelines,
write and publish the proposal, and submit it. Some proposals are less than
five pages in length and others are 100 pages or better. Proposals must go
through a multiple step review process. This review can take from one month to
nine months to complete. The effort expended does not go unrewarded.
In Fund Raising, we count on
donations from $5 and $10 to amounts over $10,000. We put those funds together
to support continuation of projects, purchase of medicines and other
necessities. Through Grants Acquisition, we hope to supplement our donations
with targeted grant awards covering major expenditures such as hospital and
optical equipment, establishment of new clinical facilities, innovative
initiatives with partners, and other significant fundamental efforts.
Once a grant seeking process has
begun in earnest, grant proposals can be written and submitted on a regular
basis so that multiple endeavors are at various stages of submission and review
at all times. The seed funding we are requesting will be an investment in a
long term program of Grants Acquisition at PECAP. Dollars donated to our Grants
Acquisition project are guaranteed to bear fruit for the future.
As insurance for success, we've
gained the support of Polaris Corporation, in business for over eleven years
successfully assisting health care, non-profit, and education organizations in
acquiring grant funds. Polaris' success rate is better than 90% with its
clients. The company provides the training, technical assistance, and help in
finding and matching the funding sources we need to be successful. Use of these
support services to aide and guide our own grant writer so that our project will
succeed is very important. Polaris adds the grants team we need, when we need
it, without requiring the hiring of additional employees. This means we only
have to hire and support one employee to complete our Major Donor Grants
What We Need for the Project
To accomplish our goal to
develop a self-sustaining Grants Acquisition Department for PECAP, we need
funding for the following:
1. Personnel, One
Writer/Administrative Assistant - it is important that we hire an in-house grant
writer to insure the grant proposals are consistent with our focus, policies,
and mission. This person should be one who has very good writing,
problem-solving, and research skills. The grant writer does not have to know
anything about Grants Acquisition because (s)he will be trained by experts in
the Grants Acquisition field.
2. Training - the newly
hired grant writer will take at least four courses. (S)he will take a
two-day fundamentals course, a two-day intermediate course focused on technology
and equipment acquisition techniques, a two-day Advanced course, and a two-day
course offered by the Foundation Center. Care will be taken to insure that
travel and other expenses are kept to a minimum.
3. Equipment - the grant
writer must have a computer, laser and ink jet printer, CD ROM, and modem, as
well as Internet access for the necessary writing, publishing, and research
4. Materials - a small
library of publications and tools are needed.....
The Foundation Center Collection
including Foundation Directory, Supplement, Foundation 1000, and the National
Directory of Corporate Giving. These are the definitive directories in the
Cost Analysis and Budget Total -
Project Year One
One writer $25,000 per year
plus benefits package of 23% $30,750.00
6 training programs $300.00
average each for 2 people $ 3,600.00
Lodging for training 10 nights
for 2 people $75 + 7% tax average $ 1,605.00
training 1,100 miles 0.30 per
Meals for training 10
days for 2 people $25 per day $500.00
1 Computer with a 4 GB hard
drive & 60 MB RAM $5,000.00
Ink Jet printer for drafts and
Modem for Internet
Foundation Center Collection
(Four Volumes) $795.00
Polaris Publication Set (Four
Catalog of Federal Domestic
Asst. (Annual Subscription) $55.
Microsoft Word for Windows
FileMaker Pro or FoxPro for
Chart Making Program
Packs of 3 1/4”
Reams 60 pound cover
Services & Misc
Technical Assistance in Grant
Major Donor, and Estate
Planning 12 $3000.00/mo
10’ X 12’ Office Space (incl.
electric) 12 $150.00/mo 1,800.00
What We Need from You
We ask your support for our project by funding the (pick several
items and specifically address them to a potential funder).